Vacation and Sick Accrual Information

Civil Service Exempt & Non-Exempt Vacation Accruals

• Step will change on the last day of the pay period of the anniversary of the plan date
• Step is determined by plan date (or date of hire)
• Plan date may be earlier than hire date if employee has verified prior state or university employment
• Plan date may be later if employee has had any non-paid leaves, AWOP, or FTE has been less than 100% anytime during employment
• AWOP or non-paid time adjustments to accrual and balance will be made as received in HR Benefit Services (semi-monthly)
• Policy Maximum is the maximum accrued vacation that is payable upon separation of employment.

37.5 HOUR PER WEEK VACATION ACCRUAL CHART

40 HOUR PER WEEK VACATION ACCRUAL CHART

Civil Service Exempt & Non-Exempt Sick Accruals

• Civil Service sick leave will be accrued at 3.75 hours per semi-monthly pay period and 3.465 per bi-weekly pay period, for a total of 12 days per year
• AWOP or non-paid time adjustments to accrual and balance will be made as received in HR Benefit Services (semi-monthly)
• There are no maximum accruals for sick; however, only half of the sick accrued between January 1984 and December 31, 1997 would be payable upon separation from employment
   

Faculty, Principal Administrative and Research - Continuing Appointments – Vacation Accrual

Full-time and part-time faculty and principal administrative employees in continuing positions earn vacation time at the rate of 25 days per year to a maximum of 28 days per year after 10 years of service. The maximum amount for each rate is equal to the amount of vacation that could be accrued in a two-year period or a total of 56 days after 10 years of service. At the time of separation from the University, all accrued and unused vacation time is payable in a lump sum or transferred to another university or state agency if applicable.

Vacation for faculty and principal administrative staff employees on continuing fiscal year appointments shall be earned at the following rates:

Continuing Appointment Faculty/PA Accrued Vacation Chart

*  Computer Maximum is the maximum accruable, which is equal to one additional month of accrual
   before accrual stops.
** Policy Maximum is the maximum that is payable upon separation.

Faculty, Principal Administrative and Research - Continuing Appointments – Sick Accrual

Full-time and part-time faculty and principal administrative employees holding continuing fiscal appointments are granted non-accruable sick leave at the beginning of each fiscal year. The rate for non-accruable sick leave is 43 days per year, or 3.584 days per month of appointment. Full-time continuing faculty and principal administrative appointees will also earn 7.2 days per fiscal year of accruable sick leave or prorated over the number of months if less than a full fiscal year. There is no limit in the amount of the accruable sick leave, which may be accumulated. If the appointment is less than full-time, the number of days, which are granted or earned, will be adjusted according to the percentage of the appointment.

Faculty, Principal Administrative and Research - Term Appointments – Vacation Accruals

Full-time and part-time faculty and principal administrative employees (including researchers) holding term fiscal appointments are granted vacation days per month based on the number of months of the appointment and in accordance with the percentage of appointment. The rate of vacation time granted is 25 days per year to a maximum of 28 days per year after 10 years. All vacation time is granted at the beginning of the term appointment and must be used prior to the ending date of that appointment or it will be lost. If employee separates prior to the end of the appointment, the granted vacation is pro-rated to the actual appointment period. There is no compensation at the time of separation for any unused balances.

Vacation for faculty and principal administrative staff employees on fiscal year term appointments shall be granted at the following rates:

Term Appointment Faculty/PA Granted Vacation Chart

Faculty, Principal Administrative and Research -Term Appointments - Sick Accruals

Full-time and part-time faculty and principal administrative employees (including researchers) who hold term fiscal appointments are granted 43 days of non-accruable sick leave days per year, or 3.584 days per month of appointment. If employee separates prior to the end of the appointment, sick time is pro-rated according to the actual appointment period.There is no compensation for any unused portion of sick days at the time of the separation from the University.

Sick time reported for faculty and principal administrative employees in term fiscal appointments is deducted from the non-accruable sick leave granted for the fiscal years (43 days per year).